| Overview |
Wedding coordinators meet with the couples at least 2-3 months prior to their wedding day, and help with logistics on the big day. |
Wedding planners help couples organize their wedding by managing budgets, timelines, vendor communication and overseeing all logistics of the event, ensuring a smooth and enjoyable experience for the couple and guests. |
| Communication & Vision |
- The Coordinator helps fill in the blank areas of the information gathering.
- Ensures everything goes according to the couple's plans and specifications on the wedding day.
- Communicates with all teams working with the couple, ensuring awareness of duties and responsibilities.
|
- Meet with couples to discuss vision, requirements, and budget.
- Create a cohesive wedding concept based on preferences.
- Maintain regular communication throughout planning.
|
| Order Of Events & Logistics |
- Create and manage a detailed order of events.
- Oversee venue setup, seating, and guest flow.
- Ensure arrangements are ready for the wedding day.
|
- Plan activities and coordinate vendors from engagement through wedding day.
- Create and manage the full wedding timeline.
- Oversee all logistical aspects of the wedding.
|
| Budget Management |
- Discuss budget priorities and identify top spending areas.
|
- Create and manage the wedding budget.
- Provide budget-friendly vendor options.
- Track expenses and provide financial reports.
|
| Vendor Management |
Not applicable |
- Recommend and secure vendors.
- Negotiate contracts and manage vendor relationships.
- Coordinate vendors on the wedding day.
|
| Rehearsal & Day Of Responsibilities |
- Conduct wedding rehearsal.
- Oversee all aspects of the wedding day.
- Communicate with teams and families prior to the event.
- Handle unexpected issues during the event.
|
- Conduct wedding rehearsal.
- Serve as point of contact during the wedding.
- Resolve issues that arise during the event.
|
| Additional Duties |
- Oversee signing and mailing of the wedding license.
- Assist with seating and floor plans.
- Work closely with emcee and catering teams.
- Ensure adequate staffing and role clarity.
|
- Assist with invitations and guest list management.
- Create and manage a wedding website.
- Manage RSVP process and guest counts.
- Assist with seating and floor planning.
|
